Terms of Reference

OVERALL OBJECTIVE


To provide a mechanism for collaboration between countries to enable provision of rare blood products to the patients who need them.


SPECIFIC TERMS OF REFERENCE

  • To maintain guidelines for standardisation of listing, shipping, testing and re-imbursement for rare donors blood.
  • To provide a resource for providing ongoing information on matters related to rare blood.
  • To develop and extend the liaison with the International Blood Group Reference Laboratory (currently in Bristol, England), and thus assist blood services internationally to be aware of, and contribute to, the International Donor Panel.
  • To have broad international representation on the W/P with regular review of membership on the W/P.

 

Membership Composition

  • Membership is open to any ISBT member who has a particular interest in rare blood matters and has demonstrated expertise or special experience in the subject.
  • Nominations for membership will be made from two W/P members, and confirmed at a formal meeting of the W/P by majority vote or by email vote.
  • Before nomination of a new member, nominators should discuss the nomination with the Chairman of the W/P who has a responsibility to ensure that as many areas of the world are represented as possible and to avoid over representation from any country or continent.
  • Member shall represent their country and be employed in a center with an active Rare Donor Program.

 

Chairperson

  • Membership on the Executive Committee is for a period of 4 years, with renewal for one further period of 4 years. After a further one year, the person is entitled to be re-nominated for membership. 
  • The Chairperson is appointed by majority vote of the W/P and holds the position for 4 years with a right of renewal by formal vote for a further period of 2 years. The Chairperson must then step down but may remain on the W/P. After 1 year, the member may then be re-nominated for the Chairpersons position if it becomes available.
  • The Chairman is a member of the ISBT International Scientific Advisory Committee (ISAC) The Chairman shall provide a report to the ISBT Board.

 
Deputy Chairperson

  • This position is appointed by majority vote and holds the position in the same manner as the Chairperson.
  • This position acts in the place of the Chair when necessary.

 

Secretary

  • The Secretary is appointed by majority vote and holds the position for the same time period as for the Chairperson and deputy Chairperson, with the same requirements for re-election.
  • Duties include compilation of notices, agendas and minutes of meetings, ensuring the membership details are regularly updated, notifying the Chairperson when a member is due for re-election and facilitating the work of the Executive.
  • When needed the Secretary in consultation with the Executive may appoint a minute Secretary to meet specific needs.

Treasurer

  • The Treasurer is appointed by majority vote and holds the position for the same time period as for the Chairperson and deputy Chairperson, with the same requirements for re-election.
  • Duties include attending to any financial matters, preparing and keeping of financial records and facilitating the work of the Executive.
  • When needed the Secretary in consultation with the Executive may appoint a minute Secretary to meet specific needs.

 

 Executive Committee

  • This is made up of the Chairperson, Deputy Chairperson, the Secretary and Treasurer and the Head of the ISBT International Rare blood Programme or its delegated representative.
  • The Executive Committee may meet at times as mutually agreed and is responsible to ensure that all matters referred to in the ISBT General Operating Principles for the W/P are followed.
  • The Executive Committee may invite individual members to carry out specified projects. It formally reports back on its activities at the Biannual Congress of the ISBT.

 

 Meetings

  • Regular formal meetings of the W/P are to be held at each of the Biannual Scientific Congresses of the ISBT.
  • Other meetings may be held at other times at the request of the Executive when sufficient members are attending, for instance, a Regional ISBT scientific meeting.

 

 Finances

  • ISBT Grant monies are accounted for by the Treasurer and reported to the Executive Committee

 

 Communications

  • Communications will be by email with each member having access to the details of other members.

 

 ISBT International Rare Blood Programme

  • The Head of the programme is to prepare a formal report on its activities and present it to the W/P Members at each Bi-annual meeting of the ISBT Congress.

 

 Other positions

  • The W/P may appoint a person or persons to oversee such matters as the website, publicity or publications.

 

 Alterations to this TOR

  • May be made by simple majority vote.
  • Does not include the General Principles determined by ISBT Council.


Approved by J Chapman 3.16.2011